Evernote is a cloud-based storage system that resembles a conglomeration of a word processor, a checklist app, a photo album, a web clipper and a voice memo app that can be used by anyone for virtually any industry. If you missed our article about the app’s basic features, check it out here. There are so many potential uses that many don’t even know where to start.
In its simplest use, Evernote users create “notes.” Does not sound too exciting, right? But there’s more. These notes can consist of formatted text, clipped webpages, pictures, voice memos or handwritten notes and can include any form of attachment (from PDFs to Word documents). Evernote can even read your PDFs, and through OCR (optical character recognition technology), make them searchable. Notes can be created on any computer or mobile device. You can also email anything to your Evernote account.
Regardless of what device you created content on, you can then access your notes from any device because everything is stored on the cloud, rather than a hard drive. This makes the app so popular that there is an entire LinkedIn Group committed to the topic – Lawyers who love Evernote. Paralegals can get just as much use out of the app. Today we show you how it can fundamentally change the way you consume and store web content, organize your work and manage your cases and proceedings.
Paralegals can use Evernote to . . .
Save Web Content
You can save any online content to Evernote by emailing it to a special email address Evernote provides when you sign up. Anything emailed to that address is automatically read by Evernote and made searchable for future use. It also creates a professional PDF which can be attached to emails, motions, memos, etc.
Similarly to web content, you can forward important emails from your email address to Evernote. It will be stored in your online storage account, safe from your email server’s automatic deletion or limited storage.
Create Online Notebooks
Create separate notebooks for each practice area, attorney or case. You can store everything from emails, to documents, to pictures and evidence in these notebooks for easy organization.
Make To-Do Lists
A best practice is to keep a to-do list in each notebook to help you remember what actions you need to take.
Collaborate with Attorneys and Clients
Evernote allows you to easily share the notebooks you create with anyone. Simply add their email address to give them access.
Dictate Without Recorders
Using Evernote for smartphones attorneys can record and upload voice memos to your account and you can easily type them. Or they can save it to one of their notebooks and share it with you.
Organize Items for Depositions
Create a new notebook inside the corresponding case for the specific deposition. Then create a new note to serve as the deposition outline making sure to list topics to cover or questions to ask. You may want to use “note links” to quickly link to other important notes within the outline. Also, inside that folder, add all documents relevant to the deposition including pleadings, evidence, contact lists, police reports, etc. This allows you or the attorney to easily access it all during the deposition. You can also use Evernote’s Page Camera tool to convert photos of evidence presented by opposing counsel as notes. You can even search or edit the documents as you go, adding more questions or changing the game plan entirely.
As you can see, Evernote allows you to make all of the information for a case easily accessible wherever you (or your attorneys) go.