EmailHave you ever struggled with the most appropriate way to close your emails?

All business people know how to sign off letters, but the difficulty comes because letters are perceived as more formal than their electronic counterparts. Couple that with the fact that professionals want to be perceived favorably, and you can see why it is important to close emails with the appropriate tone, getting your intended message across to recipients.

These are the most popular email closings in the business world:

Best regards,
Best wishes,
Kindest regards,
Warmest regards,
Yours truly,
Thanks again,
My sincere thanks for your time and consideration,
Take care,
Continued success,

Experts suggest that rather than always using a standard sign off, you should choose your closing based on the message and recipient. A sign-off that does not match the tone of the email’s text can be perceived as being sarcastic or rude. Some closings, like “Yours truly” convey an emotional message, while others, such as “Continued success” are devoid of feeling and denote a purely business relationship. Similarly, it would be confusing for recipients to receive a sternly worded email from you that was signed off “Warmly”.

Instead of sticking with the standards listed above, why not try something new from time to time? Sign off using phrases that reflect the purpose of your email. Examples include:

Good Job!
All the best of success!
Have a great day!
Happy Holidays!
Keep up the good work!
Thank you!
Thank you for your quick response.
Thank you for taking your time.
Looking forward to your reply.
Enjoy your weekend!
Have a good one!

The most important aspect to consider when choosing a closing is to make sure that it is in line with the overall message and tone of your email. Doing this will ensure that your message is received as intended and leaves no room for misunderstandings or incorrect perceptions. So, take your time and choose your words carefully, especially your email closings. Your recipients will appreciate it and you will reap the rewards.

[Photo courtesy Stuart Miles/]